# SAMMS ENTERPRISE SOVEREIGN OPERATING SYSTEM
## User Guide

### Table of Contents
1. [Getting Started](#getting-started)
2. [Navigation](#navigation)
3. [Dashboard](#dashboard)
4. [Company Management](#company-management)
5. [Accounting](#accounting)
6. [Treasury](#treasury)
7. [Invoicing](#invoicing)
8. [HR & Payroll](#hr--payroll)
9. [Reports](#reports)
10. [AI Features](#ai-features)
11. [Settings](#settings)

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## Getting Started

### First-Time Login

1. Navigate to your SESOS application URL
2. Enter your email and temporary password
3. Create a new secure password
4. Set up multi-factor authentication (MFA) if enabled
5. Complete your user profile

### Dashboard Overview

The main dashboard provides:
- Key financial metrics
- Recent activity
- Pending tasks
- Quick actions
- Notifications

---

## Navigation

### Main Navigation

The sidebar contains the following sections:

| Section | Description |
|---------|-------------|
| Dashboard | Overview and key metrics |
| Companies | Company management |
| Accounting | Chart of accounts, journal entries |
| Treasury | Bank accounts, transactions |
| Invoices | Invoice management |
| HR | Employees, payroll |
| Tax | Tax management |
| Reports | Financial reports |
| AI | AI-powered features |
| Settings | System configuration |

### Command Palette

Access quick actions using `Cmd+K` (Mac) or `Ctrl+K` (Windows):

1. Press `Cmd+K`
2. Type your command (e.g., "Create invoice")
3. Press Enter to execute

### Company Switcher

Switch between companies:

1. Click the company name in the header
2. Select the company from the dropdown
3. The page will refresh with the selected company's data

---

## Dashboard

### Key Metrics

The dashboard displays:
- **Revenue**: Total revenue for the period
- **Expenses**: Total expenses for the period
- **Profit**: Net profit (Revenue - Expenses)
- **Cash Balance**: Current cash position
- **Receivables**: Outstanding invoices
- **Payables**: Outstanding bills

### Widgets

Customize your dashboard:

1. Click "Edit Dashboard"
2. Drag widgets to rearrange
3. Click "Add Widget" to add new widgets
4. Click "Save" when done

Available widgets:
- Financial Summary
- Revenue Chart
- Expense Breakdown
- Cash Flow
- Recent Transactions
- Pending Invoices
- Tasks
- Notifications

---

## Company Management

### Creating a Company

1. Navigate to **Companies** > **Add Company**
2. Fill in the required information:
   - Company name
   - Company code
   - Country
   - Currency
   - Tax ID
   - Address
3. Click "Create Company"

### Company Settings

Access company settings:
1. Select the company
2. Navigate to **Settings** > **Company Settings**

Configure:
- Fiscal year settings
- Accounting preferences
- Tax settings
- Currency settings
- User permissions

### Multi-Company Hierarchy

Create company hierarchies:

1. Navigate to **Companies** > **Organization Structure**
2. Drag companies to create parent-child relationships
3. This enables consolidated reporting

---

## Accounting

### Chart of Accounts

#### Viewing Accounts

1. Navigate to **Accounting** > **Chart of Accounts**
2. View accounts organized by type:
   - Assets
   - Liabilities
   - Equity
   - Revenue
   - Expenses

#### Creating an Account

1. Click "Add Account"
2. Fill in:
   - Account code
   - Account name
   - Account type
   - Subtype
   - Description
3. Click "Create Account"

#### Account Types

| Type | Normal Balance | Examples |
|------|---------------|----------|
| Asset | Debit | Cash, Receivables, Equipment |
| Liability | Credit | Payables, Loans |
| Equity | Credit | Owner's Equity, Retained Earnings |
| Revenue | Credit | Sales, Service Income |
| Expense | Debit | Rent, Salaries, Utilities |

### Journal Entries

#### Creating a Journal Entry

1. Navigate to **Accounting** > **Journal Entries**
2. Click "Create Entry"
3. Fill in:
   - Date
   - Description
   - Reference
4. Add lines:
   - Select account
   - Enter debit or credit amount
   - Add description
5. Ensure debits equal credits
6. Click "Save as Draft" or "Post"

#### Journal Entry Rules

- Total debits must equal total credits
- At least two lines required
- Each line must have either debit or credit (not both)
- Posted entries cannot be edited (must be voided and re-created)

### Bank Reconciliation

1. Navigate to **Accounting** > **Reconciliation**
2. Select the bank account
3. Enter statement date and ending balance
4. Match transactions:
   - Check off matching transactions
   - Add missing transactions
5. Resolve discrepancies
6. Click "Complete Reconciliation"

### Financial Statements

#### Trial Balance

1. Navigate to **Reports** > **Trial Balance**
2. Select as-of date
3. Click "Generate"

#### Balance Sheet

1. Navigate to **Reports** > **Balance Sheet**
2. Select as-of date
3. Click "Generate"
4. Export to PDF or Excel

#### Income Statement

1. Navigate to **Reports** > **Income Statement**
2. Select date range
3. Click "Generate"
4. Compare with previous periods

---

## Treasury

### Bank Accounts

#### Adding a Bank Account

1. Navigate to **Treasury** > **Bank Accounts**
2. Click "Add Account"
3. Enter:
   - Account name
   - Bank name
   - Account number
   - Account type
   - Currency
   - Opening balance
4. Click "Create"

#### Recording Transactions

1. Navigate to **Treasury** > **Transactions**
2. Click "Record Transaction"
3. Select transaction type:
   - Receipt (money in)
   - Payment (money out)
   - Transfer (between accounts)
4. Enter details
5. Click "Record"

### Cash Flow Management

Monitor cash flow:

1. Navigate to **Treasury** > **Cash Flow**
2. View projected cash position
3. Analyze by:
   - Operating activities
   - Investing activities
   - Financing activities

---

## Invoicing

### Creating an Invoice

1. Navigate to **Invoices** > **Create Invoice**
2. Select or add customer
3. Add line items:
   - Description
   - Quantity
   - Unit price
   - Tax rate
4. Set payment terms
5. Add notes and terms
6. Preview and save

### Invoice Status

| Status | Description |
|--------|-------------|
| Draft | Not yet sent |
| Sent | Sent to customer |
| Viewed | Customer opened invoice |
| Paid | Payment received |
| Overdue | Past due date |
| Voided | Cancelled |

### Recurring Invoices

Set up recurring invoices:

1. Create invoice
2. Click "Make Recurring"
3. Set frequency (weekly, monthly, yearly)
4. Set start and end dates
5. Save

### Recording Payments

1. Navigate to **Invoices** > Select invoice
2. Click "Record Payment"
3. Enter:
   - Payment amount
   - Payment date
   - Payment method
   - Reference
4. Save

---

## HR & Payroll

### Employee Management

#### Adding an Employee

1. Navigate to **HR** > **Employees**
2. Click "Add Employee"
3. Enter personal information
4. Enter employment details:
   - Department
   - Position
   - Hire date
   - Employment type
   - Salary
5. Save

### Attendance

Track employee attendance:

1. Navigate to **HR** > **Attendance**
2. View attendance calendar
3. Record:
   - Clock in/out
   - Leave requests
   - Sick days
   - Holidays

### Payroll Processing

1. Navigate to **HR** > **Payroll**
2. Select pay period
3. Review employee list
4. Verify hours and amounts
5. Click "Process Payroll"
6. Generate payslips
7. Approve for payment

---

## Reports

### Standard Reports

Available reports:
- Trial Balance
- Balance Sheet
- Income Statement
- Cash Flow Statement
- Aged Receivables
- Aged Payables
- General Ledger
- Journal Entry Report

### Creating Custom Reports

1. Navigate to **Reports** > **Report Builder**
2. Select data source
3. Choose columns
4. Add filters
5. Set grouping and sorting
6. Save template
7. Export to PDF, Excel, or CSV

### Dashboard Builder

Create custom dashboards:

1. Navigate to **Dashboard** > "Edit"
2. Click "Add Widget"
3. Select widget type:
   - Chart (bar, line, pie)
   - Metric card
   - Table
   - List
4. Configure data source
5. Set refresh interval
6. Save

---

## AI Features

### Natural Language Commands

Use natural language to interact with the system:

1. Open command palette (`Cmd+K`)
2. Type a command like:
   - "Show me sales last month"
   - "Create an invoice for Acme Corp"
   - "What's our cash balance?"
3. AI will interpret and execute

### Anomaly Detection

Review detected anomalies:

1. Navigate to **AI** > **Anomalies**
2. View detected issues:
   - Unusual transactions
   - Budget variances
   - Compliance concerns
3. Investigate and resolve
4. Mark as false positive if needed

### Forecasting

View AI-powered forecasts:

1. Navigate to **AI** > **Forecasts**
2. Select metric to forecast:
   - Revenue
   - Expenses
   - Cash flow
3. View predictions with confidence intervals
4. Compare with actuals

### Decision Recommendations

Get AI recommendations:

1. Navigate to **AI** > **Recommendations**
2. View suggestions for:
   - Cost optimization
   - Cash management
   - Process improvements
3. See potential impact and confidence level
4. Implement recommended actions

### Contract Analysis

Analyze contracts for risks:

1. Navigate to **AI** > **Contract Analysis**
2. Upload contract document
3. Select analysis type:
   - Risk assessment
   - Compliance check
   - Key terms extraction
4. Review results
5. Get recommendations

---

## Settings

### User Profile

Update your profile:

1. Click your avatar > **Profile**
2. Update:
   - Name
   - Email
   - Phone
   - Preferences
3. Change password
4. Configure MFA

### Company Settings

Configure company settings:

1. Navigate to **Settings** > **Company**
2. Configure:
   - Fiscal year
   - Currency
   - Tax settings
   - Numbering sequences
   - Default accounts

### User Management

Manage users:

1. Navigate to **Settings** > **Users**
2. Add users
3. Assign roles:
   - Admin: Full access
   - Manager: Department access
   - Accountant: Financial access
   - User: Limited access
4. Set permissions

### Integrations

Configure integrations:

1. Navigate to **Settings** > **Integrations**
2. Available integrations:
   - Payment gateways
   - Banking APIs
   - Email services
   - Storage services

### Audit Log

View system activity:

1. Navigate to **Settings** > **Audit Log**
2. Filter by:
   - User
   - Action type
   - Date range
3. Export logs

---

## Keyboard Shortcuts

| Shortcut | Action |
|----------|--------|
| `Cmd/Ctrl + K` | Open command palette |
| `Cmd/Ctrl + /` | Open help |
| `Cmd/Ctrl + S` | Save current form |
| `Esc` | Close modal |
| `?` | Show keyboard shortcuts |

---

## Best Practices

### Daily Tasks
- Review dashboard
- Check notifications
- Process pending approvals
- Record transactions

### Weekly Tasks
- Reconcile bank accounts
- Review aging reports
- Process payroll
- Backup data

### Monthly Tasks
- Close accounting period
- Generate financial statements
- Review budgets
- Archive old records

### Year-End Tasks
- Close fiscal year
- Generate year-end reports
- Archive data
- Plan for new year

---

## Support

### Getting Help
- Click the help icon (?) in the top right
- Access the knowledge base
- Contact support
- Schedule training

### Reporting Issues
1. Click your avatar > **Report Issue**
2. Describe the problem
3. Attach screenshots if helpful
4. Submit

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**Document Version:** 1.0.0
**Last Updated:** 2024